1. Available packages:

   The system we are offering is called Meta Next Education Managenent Software. The aim of this Web based platform is to provide a comprehensive solution for all Academic Institution Activities and eliminate manual processes. An institution can choose the offline or online version where there are 2 installations, that is, standard and premium. Below is a table highlighting the specifications of each product

The overall objective of this product is to provide an administrative portal for all academic institutions. It is highly recommended you assign an approved Metacloud consultant to setup your system. This normally needs four working days, which will be charged US50 per day after achieving the objectives set below. Travel, subsistence and accommodation will be covered by the client for installations outside Harare.

 In order to implement this whole product and develop the Meta Education platform,

Metacloud Technologies will provide the platform that incorporates the following features;

ü Enrolment administration

ü Fees Collecting/ Receipt

ü Student and Class management 

ü Student, Teacher and Parents access portals

ü Mobile application

1.1 Policy Administration:

We will on board all stockholders on to our platform to facilitate enrolment, student and class management, payments of fee and payments through ministry. The web platform will be able to integrate with all key Stakeholders. A training certificate will be issued to everyone who participates in the training sessions and demonstrate understanding. The system will very easily integrate with any system used by the Ministry of Education and will also include accessibility to relevant sections of the online portal. Given that platform is web based, a unique website will be developed for online premium users for no additional costs. This will allow individual customisation and also facilitate online registrations.

MetaCloud Zimbabwe, will support client team in the provision of maintenance and support services for the platform as listed below. 

1.2 Meta Education Management Features:

Metacloud Technologies has the advantage that it already has the platform ready to use, it need few modifications to suit different user requirements which we are able to do at deployment. Metacloud Technologies also provides business support as a product in pursuit of business systems literacy and inclusion contribution to the community and therefore all system users targeted will have that additional benefit. Meta Education Management core features consist of modules necessary for running any educational institute. Let it be easy to use student information management system, faculty management, course management, a helpful enrolment and examination management along with integrated financial management

Main Features of the Meta Education Management include:

1.      Fees Management - The front end access will be provided through the Meta Educational Management Link (Web based platform) for users, which they can accessed via web or mobile app, select any open Invoices and pay.

2.      Student Management - Keep all student information at one place, for easy access when needed to make informed decisions.

3.      Teachers Management - Easily manage information of staff, like skills, degrees, courses and previous employment records.

4.      Course Management - Efficiently manage courses, subject and sessions for the educational institute with the click of a button

5.      Admission - Create easy to follow simple and transparent registration process to make quick and easy enrollment.

6.      Exam Management – Schedule examination through various methods like CCE, CPA and much more with just a few clicks

7.      Accounting Application – Its dynamic account management, advanced features and user-friendly tools makes it outstanding from all the other accounting softwares

8.      E-Learning – E-Learning is the Learning Management System you need, manage all your E-Learning in one place.

9.      Meta Payrol - gives access to enterprise-level features such as payroll tax calculation, automatic payments, deduction policy definitions, and more without the enterprise price. Plus, unlimited customization means you can easily meet your unique payroll and employee management needs.

Student Management

Keep all student information at one place for easy access where and when needed to make informed decisions.

•      Student Portal

•      Activity and Achievements

•      Health Information

•      Address & Parental Information

•      Detailed Student Profile

•      Student Categorization

•      Multiple Course Admission

•      Application & Admission

Teachers Management

Easily manage information of faculty like skills, degrees, courses and previous employment records.

•      Teachers Profile

•      Skill Tracking

•      Connected with HR Management for register linked allowances

•      Class Room Scheduling

•      Course Scheduling

•      Payroll & Expenses

Course Management

Efficiently manage courses, subject and sessions for the educational institute with the click of a button.

•      Curriculum

•      Lesson Plan

•      Course Hierarchy

•      Time-Table

•      Transcript

•      Report Card

Enrolment Management 

Create easy to follow simple and transparent registration process to make quick and easy enrolment.

•      Online Enrolment

•      Planned Admissions

•      Seats Management

•      Integrated Communication

•      Document Management

Exam Management

Schedule examination through various methods like CCE, CPA and much more with just a few clicks.

•      Multiple Evaluation Methods

•      Online Exams

•      Automated Report Card

•      Statistical Reports and Charts

Meta Next Accounting

Keeping a systematic record of the financial information is very important in every organization. All the financial transactions made on the organisation’s behalf, the financial performance of particular periods and cash flows are to be recorded. Accounting enables the creation of a record of the financial information as well as can be used as a report on the organization’s performance. Manually handling the account processes can be tiring and a burden for the employees. Having an automated and efficient accounting tool for the business will ease the work.

Accounting module ensures to be the best and efficient tool for accounting processes. Its dynamic account management, advanced features and user friendly tools makes it outstanding from all the other accounting software. Managing the processes and real time data operations serves as the key feature of the Accounting module. The dashboard of the Accounting module acts as a guide of the procedures and allows you to make quick accounting processes. The major functions you can execute using the Accounting module are:

•      Managing Student invoices

•      Managing vendor bills

•      Students Payments

•      Automated Follow up operations

•      Budget management

•      Quick reconciliation

•      Quantitative and analytical report generation

•      Configuration of the procedures

A lot of time can be saved by using the Meta Next Accounting module. The friendly user interface guides throughout the procedures. Creating and sending invoices to the students can be directly done with the module. The supplier’s invoices and employee expenses can also be tracked and paid. All the payment data from other modules of Meta Education Management will be automatically recorded in the Accounts module.

The bank statements of the institution can be imported directly into the platform using the bank reconciliation feature. The constant report generation of different aspects of accounting helps the organisation in deciding the further plans and budgets. The performance reports, position reports, cash reports, detailed reports and management reports act as the guide and help in indicating the financial position of the company.

eLearning Management

With the intervention of electronic technologies and internet and telecommunications facilities, conventional learning methodology has been changed. Moreover, the descriptions of everyday lives due to the Covid 19 pandemic have made almost all the learning institutions to be shut down to control the spread of the pandemic. Moreover some istitutiona may choose to coduct courses purely online and other students prefer it that way.

The Meta Educational Management platform puts forward dedicated questions where the eLearning functionalities of operations can be conducted effectively. This will be an essential lament for the business to impart training for the employees regarding certain aspects. Moreover, international institutions can conduct certification programs that can be ranked and rewarded based on the points that have been defined. The Learning Management module can be accessed once it’s been installed from the Applications menu that is available. Upon entering the eLearning module, you will be depicted with the dashboard where all the courses of operations are being described.

Here the Course Name, Reviews, Views, Duration, Sales, Contents, Attendances, Finished number, and the tags allocated will be described. There are Filtering and Group by available tools in the menu, which can be configuration Customized ones can use ones available by default. Regarding creating a new Course, you can opt for the Create option, which is available. Moreover, if there is a need for editing for the current course defined, you and the Course Menu, Then select the View Course option, which is available.

In the Course menu, all the information regarding the Course will be defined. If the visitor has been enrolled, they will be depicted with the message that You’re registered, and the percentage of completion will be described. The Responsible Person for the Course, Last update, Completion Time, and the members who have been part of the Course will be defined. Further, the Course materials will be specified in the Courses section, and the Review menu will depict the reviews described by the candidates on the Course. In the Course Menu, the created ones can remove, modify and add new Course content based on the needs. The Forum menu will provide the capability to describe the Forums based on the candidates and interested people through the website.

There is also a Search menu available that will help the users to search between the different ]courses which are defined. Let's now understand how a new course can be defined in the Meta Schools eLearning module.

Meta Schools Payroll

One of the biggest tasks of an organization, especially for its accounting and HR department, is Payroll management. Payroll can be considered as one of the primary business operations. It is the process of paying salaries to its employees at specific time intervals. Paying regularly for your employees and keeping records of these payments and, in some cases, paying taxes in support of employees is a tedious and risky process. An effective and intelligent payroll management system is definitely required for managing all these processes and records in a well-settled manner.

2. Company Profile:

Metacloud Technologies is a registered company under the Companies Act of the Laws of Zimbabwe. It is a financial technology company with its core business focusing on offering impact financing to the community. It also offers financing related support including Technology, Financial Advisory, Treasury and Investments, Accounting and Taxation Services. Our vision is to be Zimbabwe’s market leader in online and digital impact-based financing by the year 2025.

Our capabilities are enshrined in our highly experienced staff with a pool of diverse skills. These come from well-exposed institutions with many years of combined experience in respective industries, mostly in the Technology sector particularly in programming, cloud computing and database management.

Metacloud Technology was started on the premise of our conviction to extend quantifiable technological inclusion and literacy to the Zimbabwean community. Offering affordable technological support services through our various partnerships. Project done by Metacloud technologies include Core Banking Apps, Enterprise Resource Planning and Peer to Peer lending platforms, etc. We believe that addressing these key components enables business continuity and improves credit profiling of businesses in the community.

Metacloud Technologies is aware of the challenges academic institution are facing in terms of administration. Our selection of partnerships is done with best practice in mind by looking at the scope of exposure to different markets. The Metacloud Technologies team will consist of the following members;

§ Aldrison Nzvengende | Managing Director: A hands-on Managing Director with over 5 years of experience in various sectors. Proven ability to create a culture of teamwork, common mission, fundraising and consistent top performance. History of achieving performance improvements by effectively communicating processes and solutions to internal personnel with strong interpersonal skills. Talent for driving major projects, programs, and initiatives from planning through tactical execution. A flexible and adaptable change agent with service & goal-oriented attitude. He holds an Bachelor of Commerce in Accounting and several IT Certifications .

§ Mzondiwe Mwanza | Director Finance & Operations: He has substantial background in liquidity and capital management and ensuring financial institutions have access to lower cost of funds through design of smart hedging strategies. Before Metacloud Technologies, he served in various roles including; CFO for FINCA Zambia, Finance Manager for Stanbic Bank Zambia and CFO for Stanbic Insurance Brokers, among others. He holds an M.Sc. in Strategic Business Management and is an Associate member of the Chartered Institute of Management Accountants (CIMA) and Chartered Global Management Accountants (CGMA).

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§ Tinotenda Pfidze | IT Specialist: Tinotenda is an IT Expert and holds a Higher National Diploma in IT- with specialization in Data Analytics Management and Artificial Technology. He is an enthusiastic Information and Technology professional with over 5 years working experience in various entities in the financial sector, Telecommunication sector and Consultancy services firms. He has proven experience and skills in financial accounting, Management reporting, Treasury & Taxation functions, financial planning & Advisory, Revenue Assurance, Risk Management, Operational controls monitoring, and Corporate Support services. 

§ Happiness Tapiwa Manyokwe | Chief Commercial Officer

Has over 2 years of experience in the Banking industry. She started her career in Human Resources keeping a firm focus on business strategic direction through implementation and reviewing of Human Capital systems, Policies and Performance management systems. Happiness is a strategic thinker and an avid sales leader having held senior positions at the Environmental Health Practitioners Council of Zimbabwe 

She holds a Bachelor of Commerce degree in Baking and Finance.  

3.  Summary of Experience:

Metacloud Technologies is a Zimbabwean registered company which gives solutions to businesses to help them perform better. It serves in regions such as Central and Southern Africa and provides Implementation Services such as the Product/Solution Development on Meta X platform (branded solutions) and also Meta Next system to manage areas of a business like Sales, Accounting or HR. Metacloud Technologies offers a comprehensive Core Banking Platform Service that includes deployment, support, training and consultancy. They have a young energetic team which includes Aldrison Nzvengende, the Zimbabwean Managing Director of Metacloud Technologies with an Accounting Degree from Midlands State University. He is a dedicated accounting degree holder who graduated in June 2019 from Midlands State University. Nzvengende gained his experience as an Accounts Clerk Trainee at Nyaradzo from June 2017 to June 2018. He then worked as a loan officer at Gealcs Financial Services from Jan 2019 up until Dec 2020. He also currently works as an Accountant at Environmental Health Practitioners Council of Zimbabwe from January 2021.

Some references of the company include:

v Transition Marketing, Odoo Erp o Tongai Banda o Cell: +263773739298 o Email: admin1@transition.co.zw

v Total Farm Solutions o Avondale, Harare Zimbabwe o Tafadzwa Mugabe

Therefore as mentioned earlier, given the experience of all of these companies listed have a lot of experience in various relevant sectors will be beneficial in developing the most affordable and effective Educational Management System (EMS).

4.  Conclusion & Further Suggestions:

In a nutshell Metacloud Technologies would like to make note of how much it appreciates this proposal due to the fact that it will benefit the Academic Institutions and also contribute to the Zimbabwean Human Capital base. It aims to target suggested all academic institutions, starting of course Preschools and then slowly expanding to other schools and Universities.

Metacloud Technologies will also further suggest to look into other Industries such as banking and Finance and Manufacturing. Due to the effects of technologies and complex payment systems it is important for all business to digitalise especial Educational Training Schools.